How to Politely Decline a Job Interview You No Longer Want

Reasons to Decline a Job Interview

• You may have learned something about the company since you applied that makes the position less desirable than it once seemed.
• You might have decided that you are no longer willing to relocate for a job that requires it.
• Any number of circumstances in your life may change that no longer make the position an option.
• Of course, you may have already accepted another position, which is the best reason of all to decline an interview.

How to Decline a Job Interview

The main thing about declining a job interview is to be sure about your decision. Once you do it, you can’t go back. Next, you want to let the hiring manager know right away. Knowing how to decline a job interview without burning bridges is mainly about being considerate and professional. You don’t want to waste their time.

The best thing you can do is to personally call the hiring manager to communicate your decision. Calling on the phone is a professional courtesy and a strong personal touch. It will allow you to answer any questions right away. It also shows that you can handle an uncomfortable situation head on, which further helps you come across as a mature individual.

If you can’t get the hiring manager on the phone, write a polite email letting him or her know you are happy you were offered an interview but that you have to decline the opportunity. Thank them for the invitation and consideration, but leave your message brief. You don’t need to make excuses. In fact, doing so will probably do more harm than good.

Next Step

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