Executive Assitant

Taking dictation from Managing Director and sending letter & mails accordingly.
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Support and facilitate the completion of regular reports
managing databases & prioritising workloads
answering telephone calls, maintaining diaries, arranging appointments, taking messages, typing and word processing
receive, sort and distribute incoming mail & prepare outgoing mail for distribution
handling correspondence, maintain office filing and storage systems
update and maintain databases such as mailing lists, contact lists and client information
retrieve information when requested
organize travel arrangements for MD/Staff
co-ordinate and organize appointments and meetings
organising and servicing meetings (producing agendas and taking minutes)

 
Education and Experience
High School Diploma or equivalent
competent computer skills including MS Office or equivalent
internet skills including use of e-mails, group messaging and data collection
numeracy and literacy skills, flexibility, reliability, teamwork
Short hand will be an added advantage.